The Berry College Archives welcomes relevant additions to its collections. In particular, the archives is interested in correspondence and other materials originating from within Berry's departments and materials of individuals associated with the schools. Also, early copies of the student newspaper, yearbooks, catalogs, and commencement programs are needed to round out the collections. Current publications and documents are integral to the collections, as well. If you are interested in donating to the archives, please contact us.
All manuscript and archival collections donated by individuals or organizations other than Berry College will be transferred to the Berry College Archives by a Deed of Gift signed by both parties. The following conditions will govern the acceptance of all gifts:
- Berry College Archives will store and maintain donated materials according to accepted archival principles and procedures to ensure both preservation and accessibility to researchers. Berry College shall not be liable for damage or destruction of materials by fire, water, or other casualty.
- The archives will dispose of any surplus materials as indicated by the donor in the deed of gift. Surplus materials are any items which are determined to have no permanent value or historical interest, are outside the scope of materials collected by the archives or those items which cannot be adequately housed. If the donor does not specify disposition instructions for surplus materials, the archives will use its own discretion in disposing of such materials.
- All materials will be made available to all qualified researchers on equal terms of access. Donors who require restrictions on access or use of their materials for reasons of privacy or confidentiality must complete a separate restricted materials agreement form to be filed with the deed of gift.
- Researchers using donated materials will be supplied copies, upon request, of items from the collection(s) in accordance with policies of the Berry College Archives unless such copying is restricted by the donor in a separate restricted materials agreement. This type of restriction must have an expiration date.
- Whenever the donor transfers copyright to Berry College, the college may exercise or transfer to a third party the right to quotation or publication. For those materials for which the donor maintains copyright, the Berry College Archives will refer all requests to publish or quote to the owner of the copyright.